Become an eMuseum Participant!

Gallery Systems welcomes any cultural heritage collection that would like to join the eMuseum project. Participation is free. We hope to include as many different institutions as possible so that eMuseum can be a valuable tool to help people find art content spread across the Internet.

To begin the process, please send an introductory email to The message should include information such as the following: description of the collection, number of records to share, type of database where information is catalogued, URL where the collection is published, and primary contact information.

You will receive a copy of the eMuseum Participation Agreement. The agreement confirms that you wish to participate, but may choose to stop participating at any time for any reason. Once the signed agreement is received, our technical staff will meet with your technical staff to schedule installation. Please see the detailed "Overview of Basic eMuseum Installation/Configuration Steps" below.

Basically, Gallery Systems will work with you to create the desired selection of records for sharing. We will also review the data fields in your database and map it to the fields used by eMuseum site. The data that is shared will be loaded into a separate database with only the records and fields needed by eMuseum; an automatic update script can be configured to refresh this data on a regular basis.

Note: Some source database types may require additional configuration to connect. We will be happy to work on this as time and resources allow.

The URL for your local data set will be registered on the Gallery Systems central server. Once this is established, key data fields will be saved to the central server to allow for optimized searching. A reference thumbnail image for the image (if available) will also be saved to the central server. You will be able to review your data on a test server and request changes to the mapping, as needed. You will also be able to participate in a process to map Classification and Geographic source data to a standardized list of terms which all collections are being matched. The content will only be made available on the main server after you approve that it is ready.

Once your data is on the main site, your objects will display along with the search results of other institutions. Users will be able to view basic data about your objects, including links to large images and even the record on your own collections site. Your records will be available for creating cross-institutional groupings called My Collections - great for preliminary planning of exhibitions or classroom lectures.

Thank you for your interest and we would look forward to working with you! The more participants there are, the more useful eMuseum becomes.

Overview of Basic eMuseum Installation/Configuration Steps